Author Instructions and Submission Guidelines

All paper and abstract submissions must be received in PDF format via this Web site on or before Friday, January 14, 2011. This is a firm deadline. Papers will not be accepted after this date. Only electronic submissions in PDF format will be accepted. Instructions, templates, and format examples are provided below.

Paper Submission Guidelines

Authors are invited to submit contributions for review and possible presentation in the symposium on topics of interest to AP-S and URSI, including advancements and innovations in the fields of electromagnetics, antennas, and wave propagation. Useful submission information and suggested topics are listed below. In addition to regularly scheduled sessions for oral and poster presentations, there will be a Student Paper Competition as well as special sessions.

All submissions are due by January 14, 2011, where allowances will be be made for the varying time zones around the world.

AP-S contributions corresponds to a paper with a maximum length of four pages (the paper may contain a short abstract, although this is not required or needed). URSI contributions corresponds to an abstract with a maximum length of one page.

All AP-S paper and URSI abstract submissions must be received in PDF format via the symposium Web site no later than the above deadline. Only electronic submissions in PDF format will be accepted. Submissions must meet IEEE Xplore® specifications, including embedding of all fonts in the PDF file (please see below for more information). Address all AP-S and URSI correspondence, including inquiries concerning papers, abstracts, the technical program, and copyright forms to papers@apsursi2011.org.

Quick Section Links

Additional Instructions for AP-S Authors

Beginning with the 2011 symposium, all AP-S summary papers must be submitted in the IEEE standard two-column format. (Templates can be found via the links shown below. Single-column submission will be rejected.) Note that the information density of the new two-column format is roughly twice that of the old format.

AP-S papers may be a maximum of four pages, including text, references, and figures. If there are multiple authors, the presenting author is to be specified with an asterisk superscript at the end of the name. The introduction should clearly indicate how the submission relates to previous work and the unique aspects of the current submission. Footnotes should not be used except for credits to sponsoring agencies.

A signed (electronically) IEEE copyright form is necessary with all AP-S submissions; missing copyright forms will cause the paper to be rejected. After submitting the paper, the Web site will provide the opportunity to submit the copyright form (see step 6 on the "Steps for Submission").

At the time of submission you will also be asked to identify a primary session topic. If applicable, you may also identify an appropriate secondary topic. The list of topics is located here.

Two-column templates:

Additional Instructions for URSI Authors

URSI abstract submissions must consist of at least 250 words and must be limited to one page, including figures. Do not include a list of references. However, a few open-literature references may be included parenthetically, for example: (R. L. Lewis and J. R. Johler, Radio Sci., 2, 75-81, 1976). Acknowledgement of financial support is not deemed appropriate. Also, please identify the Commission and session topic for the paper from the list located here. Templates that can be used for the abstracts can be found using the following links:

AP-S Student Paper Competition

To foster active involvement of students and to ensure a future membership of highly qualified researchers in the IEEE Antennas and Propagation Society, the Society sponsors a Student Paper Competition at its annual Symposium. Several rules and procedures have changed from those of previous years, and more detailed information should be consulted here. Questions about the competition should be e-mailed to the 2011 AP-S Student Paper Competition Coordinators (spc@apsursi2011.org). Questions regarding the preparation and review of papers for double-blind review can be directed to Dejan S. Filipovic at Dejan.Filipovic@colorado.edu.

Rules on the Written Submission

  1. Only one Student Paper Competition submission per student is allowed each year.
  2. For consideration in the Student Paper Competition, the student must be the only student author and must be first author on the paper. Each other co-author must submit a signed letter indicating that his/her contribution to the paper is primarily advisory. (For example, a paper with a student author and three co-advisors would have three letters submitted from the co-advisors at the time of submission.) Letters must be in PDF format and must be uploaded via this Web site at the time of paper submission.
  3. All submitted competition papers will be judged based on their quality using both single blind and double-blind review processes. The double-blind review papers have the identities of the authors withheld from the reviewers in addition to the usual practice of having the identities of the reviewers withheld from the authors. Therefore, the student must submit two copies of the paper to the web site - one without any identifying information, including authors' names, affiliations, funding sources, etc., and one intended for publication in the Symposium proceedings that includes authors' names and affiliations, etc. Other than the identifying information, the two submitted versions of the papers should be identical. For more information and guidelines regarding the preparation of the papers, please see the following instructions.
  4. All SPC papers will be judged using a double-blind review process. In double-blind reviews, the identities of the authors are withheld from the reviewers in addition to the usual practice of having the identities of the reviewers withheld from the authors. Therefore, a student must submit two copies of the SPC paper to the Web site -- one without any identifying information, including authors' names, affiliations, funding sources, etc., and one intended for publication in the Symposium proceedings that includes authors' names and affiliations, etc. Other than the identifying information, the two versions of the paper should be identical. Additional information and guidelines regarding paper preparation are available here.

Special Sessions

Papers or abstracts for the special sessions must comply with all submission requirements and instructions for authors, including the submission deadline. A list of the special sessions is available here and in the submission Web site.

Please note that there are three types of special sessions, AP-S only, URSI only, and joint AP-S/URSI, and this establishes the submission format to be used. An AP-S only session requires papers in the AP-S format, and an URSI only session requires abstracts in the URSI format. Either the AP-S or URSI format can be used for the joint AP-S/URSI special sessions. Questions on special sessions should be directed to Susan Hagness at hagness@engr.wisc.edu. Organizers of the special sessions will be provided additional instructions.

PDF Generation and/or Compliance Checking

AP-S 2011 has registered for use of the IEEE PDF eXpress™ system. IEEE PDF eXpress™ is a free service to IEEE conferences, allowing their authors to make IEEE Xplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEE Xplore-compatibility (PDF Check function). The IEEE PDF eXpress™ can take your source files (doc, dvi, etc.) and create a PDF that meets IEEE's guidelines. It can also check an already available PDF file for IEEE compliance. It is important to note that PDF eXpress can convert a source file into a PDF file, but you must still submit the converted PDF file to this AP-S submission Web site (see step 6 on the "Steps for Submission").

The IEEE Xplore® requirements for PDF provide a unified and consistent format for the IEEE electronic archives, and have been in effect since 2005. All conference articles submitted for inclusion in IEEE Xplore®, which is the case of this symposium, must adhere to the IEEE Xplore® PDF specification for compatibility.

Steps for Submission

  1. Create your manuscript.
  2. Proofread and check layout of manuscript (it is highly recommended that you do this BEFORE going to IEEE PDF eXpress).
  3. Create an IEEE PDF eXpress account at IEEE PDF eXpress Login Page. Please use the Conference ID: apsursi11x
  4. Upload the source file for Conversion, and/or PDF for Checking.
  5. Use the IEEE PDF eXpress web site to generate an IEEE Xplore-compatible PDF. The site contains instructions, resources, helpful hints, and access to technical support.
  6. Submit the final IEEE Xplore-compatible PDF via the appropriate link below: A copyright form will be created for authors of AP-S and Student Paper Competition submissions and provided at the end of the paper upload process.
  7. A computer generated E-mail is immediately sent to the submitting author to provide feedback on a successful submission.
  8. Papers that are not presented at the conference (no-show papers) will be excluded from distribution on IEEE Xplore.

For additional assistance and information please see the following links: